UCKFIELD CAMERA CLUB

DATA PROTECTION POLICY

 

1 INTRODUCTION

This document has been prepared in accordance with the requirements of the General Data Protection Regulation (GDPR), which will come into force in the UK on 25 May 2018, and states how your personal data is stored and used by the Uckfield Camera Club (the Club).

 

2 PERSONAL DATA HELD BY THE SOCIETY

The personal data held by the Club will be your contact details e.g. name, geographical address, e-mail address, telephone numbers. The Club may also hold a record of internal and external competitions that you have entered together with the results and awards given. It may also hold photographic image files entered in such competitions and posted on the Club’s website.

 

3 STORAGE OF PERSONAL DATA

Your personal data may be held electronically or as printed documents by the designated GDPR Joint Controllers as follows:

 

Club officer Use of personal data
Chairman Communications with Members.
Vice Chairman Communications with Members.
Secretary Communications with Members.
Treasurer Record of payments made to the Club by Members.
Webmaster Posting of images and competition results on the website.
Social Secretary Informing Members of social activities.
Print Leader Receipt, use and return of Members’ prints.
DPI Leader Receipt, use and retention of Members’ digital image files.

 

 

The GDPR Joint Controllers shall only use the Members’ personal data for the purpose of discharging their duties as required by the Club. Members’ personal data shall not be disclosed to any third party.

 

You have the right to require that your personal data held by the Club be deleted or destroyed, by giving your instruction in writing to the Secretary of the Club.

 

4 COMMUNICATION WITH MEMBERS

The GDPR Joint Controllers may communicate with Members through their recorded contact details, as permitted by Article 6 (1) of the GDPR.

 

E-mails sent to Members shall not disclose the e-mail address of any other person. The distribution of group e-mails shall, therefore, by employing the BCC (blind copy) category.

 

5 CONSENT TO RECEIVE MARKETING INFORMATION

It is not permitted under the GDPR to send to Members third party marketing information without their consent or a legitimate interest. The type of third-party marketing information we intend to continue to send however, concerns events held by other clubs and the like. As such, we assume you have a legitimate interest in receiving and we have a legitimate interest in sending such information, unless you tell us otherwise.